Functional Title: Administrative Assistant for Liberal and Performing Arts
Classification: Full Time - Hourly
Division: Hancock College
Department: Liberal Arts; Visual and Performing Arts
Reports To: Dean, Department Chair of Visual and Performing Arts
Primary Function: Assist the Dean and the Department Chair in all activities for the college and department.
Major Duties:
- Coordinating the functions of, managing the budgets for, and assisting with recruiting and external relations for the Dean of Liberal Arts/Honors
- Managing the department budgets, assisting with academic events, and managing the office of the Chair of Visual and Performing Arts
Job Requirements:
- Manage college and departmental budgets and restricted accounts, including personnel action forms and requisitions.
- Supervise student workers.
- Prepare programs for college events and department concerts and recitals.
- Manage building reservations and rentals.
- Support recruiting efforts including Chap Days and contacting prospects.
- Assist with data collection and reports for grants.
- Assist with box office and financial details for fine arts events.
- Manage the Salto key system to provide keys for faculty and students.
- Assist the Honors College Advisory Council and Friends of the Arts for events.
Education and Experience:
- Bachelor’s degree.
- Excellent communication and collaboration abilities to work effectively with college faculty in the liberal arts and especially with art, music, and theatre faculties.
- Time management and organization skills to prioritize tasks and meet deadlines in a fast-paced environment.
- Knowledge of spreadsheets.
- Ability to work independently and take initiative while also thriving in a collaborative team environment.
- Willingness to learn and stay updated on new multimedia tools, techniques, and technologies.
- Adaptability to working with two related campus offices.
Physical Requirements:
While performing the essential duties of this job, the employee will be required to do the following:
- Be ambulatory around campus and in buildings.
- Required to regularly sit and stand.
- Frequently use wrist, hands and/or fingers to make small repetitive movements such as typing, distributing mail, and picking up small objects.
- Ability to talk frequently to convey detailed and/or important instructions or ideas accurately, loudly, or quickly.
- Be able to hear average or normal conversations and receive verbal information.
- Required to lift packages and/or move heavy objects, 25+lbs.
Disclaimer:
This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. LCU reserves the right to revise or change job duties, required skills or qualifications as the need arises. This job description does not constitute a written or implied contract of employment.