Administrative Assistant — College of Business

Functional Title: Administrative Assistant – College of Business
Classification: Full Time Staff, non-exempt
Division: Academics
Department: College of Business
Reports To: Dean of College of Business

Primary Function: Provide support to Dean, Director of Academic advising, and to faculty for the College of Business.

Major Duties:

  • Perform a range of reception, secretarial, office management, and academic support duties for Dean, Director of Academic Advising, and the faculty.
  • Budget reporting responsibilities, including purchase order and reimbursement requests for college and for Esports program.
  • Dobbs Center Management; maintain building calendar, reservations, Salto system, maintenance, and technology work orders, etc.
  • Social media management: Facebook, Instagram, Twitter. Managing student workers.
  • Assist with travel arrangements as needed.
  • Oversee College calendar and assist Dean and Director of Academic Advising with calendar.
  • Chap Day and Big Blue Day coordinator for COB.
  • Admissions/recruiting contact.
  • Assist with correspondence, e-mail, memos and taking notes or minutes at related meetings as needed.
  • Answer and direct phone calls, emails, and other communication.
  • Collect and disburse departmental mail.
  • Order office supplies.

Job Requirements

Knowledge, Skills, and Abilities Required:

  • Strong verbal and written communication skills.
  • Excellent customer service skills.
  • Strong organizational skills.
  • Comfortable working in Microsoft Word, Excel, and university software.
  • Strong ability to perform multiple tasks and problem solve.
  • Ability to adapt to changes in the work environment.
  • Ability to maintain a high level of confidentiality is essential.
  • Commitment to upholding and supporting the mission and core values of Lubbock Christian University.

Education and Experience:

  • High school diploma or equivalent.

Physical Requirements:

While performing the essential duties of this job, the employee will be required to do the following:

  • Be ambulatory around campus and in buildings.
  • Required to regularly sit and stand.
  • Frequently use wrist, hands, and/or fingers to make small repetitive movements such as typing, distributing mail, and picking up small objects.
  • Ability to talk frequently to convey detailed and/or important instructions or ideas accurately, loudly, or quickly.
  • Be able to hear average or normal conversations and receive verbal information.
  • Required to lift packages and/or move heavy objects, 50+lbs.

NOTE: All LCU employees are required to complete Title IX & Information Security (FERPA) training and Data Security Training at the time of new hire and on an annual basis thereafter. Some positions/departments may require additional training for security or data needs.

Disclaimer:

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. LCU reserves the right to revise or change job duties, required skills or qualifications as the need arises. This job description does not constitute a written or implied contract of employment.