Administrative Assistant, Honors College

Functional Title: Administrative Assistant
Classification: Fulltime: Hourly, non-exempt
Division: Academics
Department: Honors College
Reports To: Dean of Honors College
Primary Function: Provides support to Dean and Building/Office Manager

Essential Functions: Serves as support to the Dean. Manages and updates Dean’s calendar as well as the calendar/reservations for Honors building spaces, coordinating day-to-day office services and related activities, purchasing supplies and equipment in accordance with university purchasing policies and budgetary restrictions, managing and maintaining office budget. Provides support for recruiting processes and helps as needed with special events for enhancing the student experience within Honors College. 

Major Duties:

  • Manage information flow from the Dean
  • Provide support to Dean as needed
  • Support Honors College recruiting processes
  • Coordinate events for Honors College (Chap and BIG Blue Days, Homecoming, Advisory Board, Student Honors Advisory Council, etc.)
  • Recruit/Train/Supervise student workers (Mattox Scholars)
  • Maintain building calendar for Honors spaces
  • Request purchase orders and reimbursements
  • Manage Honors College Operating Budget
  • Answer phone/email and direct communication to appropriate area
  • Schedule student advising appointments for Dean
  • Help manage travel arrangements for conferences
  • Collect and deposit Honors College donations, facilitate donor communications
  • Order supplies as needed
  • Maintain social media platforms (i.e. Facebook, Instagram

Job Requirements

Qualifications:

  • Strong verbal and written communication skills
  • Excellent customer service skills with prospective and current students/families
  • Knowledge of office practices and administrative procedures
  • Skilled in the use of standard office equipment and computer software including knowledge of Microsoft Suite
  • Positive, encouraging attitude and ability to communicate effectively over the phone and in person with students, staff, faculty, and administration
  • High school diploma or equivalency with 6–12 months job-related experience.
  • Experience in supervising the work of others is preferred but not required.
  • All qualified applicants must be professing Christians and be committed to the Christian mission and core values of the university.
  • Preference will be given to active, faithful members of a congregation of the Churches of Christ.

Physical Requirements:

The ability to sit and stand sporadically. Ambulatory capacity to daily navigate multiple flights of stairs. Frequently use wrist, hands and/or fingers to make small repetitive movements such as typing and picking up small objects. Ability to talk frequently to convey detailed or important instructions or ideas accurately, loudly or quickly and must be able to hear average or normal conversations and receive verbal information and occasionally required to lift supplies and/or move objects up to 25 pounds. Visual abilities to prepare or proof documents or operate basic office equipment are necessary.

NOTE: All LCU employees are required to complete Title IX & Information Security (FERPA) training and Data Security Training at the time of new hire and on an annual basis thereafter. Some positions/departments may require additional training for security or data needs.

Disclaimer:

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. LCU reserves the right to revise or change job duties, required skills or qualifications as the need arises. This job description does not constitute a written or implied contract of employment.