Administrative Assistant - Library

Functional Title: Administrative Assistant (12 month full-time with benefits)
Classification: Full Time – Hourly Position
Division: Academics
Department: Library
Reports to: Library Director
Primary Function: Assistant to the Library Director

Library:

The LCU Library supports the Lubbock Christian University educational experience by connecting the academic community of learners to information and services that advance scholarly inquiry.  Library support staff provide services to assist Library faculty and students as needed to this community of learners.

Essential Functions:

The library seeks an administrative support staff member to assist the Library Director in day-to-day maintenance of the Library and ongoing maintenance of the library’s bookkeeping.  

Principal Responsibilities:

Administrative:

  • Manage daily telephone and email messages for self and Library Director as needed
  • Assist director with meeting arrangements and keep library meeting minutes
  • Maintain the office calendar to include holidays and other events as needed
  • Pick up and sort daily mail for the library
  • Manage vendors used by library and maintain files for each
  • Correspond with vendors, research prices and availability of books, media, services and supplies requested
  • Maintain office supplies inventory
  • Order library office supplies as needed
  • Coordinate conference and travel arrangements for library employees
  • Maintain student worker contracts along with preparation and submission of their work time
  • Have a working knowledge of FERPA policies/procedures and how to apply
  • Attend required meetings and participate in college committees and councils where relevant
  • Be proficient in knowledge of circulation and basic public services for the purpose of coverage when needed
  • Supervise student workers when needed
  • Assist with seasonal library projects as required by the Library Director
  • Perform other job-related duties as assigned by the Library Director

Financial:

  • Oversee library expenditures; reconcile library budget and university general ledger
  • Prepare purchase orders and invoice-payment requisitions for director’s approval
  • Track library materials as they are received and submit documentation to appropriate library employees as needed
  • Maintain files and produce reports (invoices, allocations, restricted accounts, expenses, standing orders) as requested
  • Create and maintain spreadsheets or forms to fit changing office needs and procurement procedures
  • Maintain library cash drawer’s separate funds and make deposits to the business office

Job Requirements (Minimum Qualifications)

Education and Experience:

  • Bachelor’s degree preferred; Associate degree and related work experience may be considered
  • Past work with library and bookkeeping experience preferred; related work experience may be considered

Knowledge, Skills and Abilities:

  • Ability to plan and organize
  • Budgeting, bookkeeping, expense reports
  • Proficiency in common office programs and software, particularly Microsoft Office products
  • Ability to communicate effectively both verbally and in writing
  • Ability to deal with high volume of work in a short period of time
  • Must uphold and support the mission and core values of Lubbock Christian University
  • Ability to maintain confidentiality is essential

Physical Requirements:

While performing the essential duties of this job, the employee will be required to do the following:

  • Able to lift and carry materials up to 50 pounds
  • Push and pull book carts up to 1,000 pounds
  • Possible exposure to dust, fumes, mechanical and electrical hazards
  • Required to regularly sit and stand
  • Frequently use wrist, hands and/or fingers to make small repetitive movements such as typing, distributing mail and picking up small objects
  • Ability to hear average or normal conversations and receive verbal information
  • Ability to talk frequently to convey detailed and/or important instructions or ideas accurately, loudly or quickly
  • Ambulatory around campus and in buildings

Salary and Benefits:

Salary commensurate with qualifications and experience. Benefits available include medical, dental, and vision insurance, 403-B retirement plan with a matching option, and tuition benefits for employees and dependents.

The University:

Lubbock Christian University is a private, masters-level university as classified by the Carnegie Foundation. Founded in 1957 and located in Lubbock, Texas, LCU is affiliated with the Churches of Christ. LCU is accredited by the Southern Association of Schools and Colleges Commission on Colleges and is a member of the Council of Christian Colleges and Universities. Currently, 85 full-time faculty members serve approximately 1650 undergraduate and graduate students on the LCU campus located in west Lubbock. Lubbock is a vibrant city with a population of about 250,000.  Lubbock is the educational, medical, retail and entertainment center of the southern high plains of Texas.

Application Procedure:

Interested applicants must complete an online application online.

Disclaimer:

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. LCU reserves the right to revise or change job duties, required skills or qualifications as the need arises. This job description does not constitute a written or implied contract of employment.

NOTE: All LCU employees are required to complete Title IX & Information Security (FERPA) training and Data Security Training at the time of new hire and on an annual basis thereafter. Some positions/departments may require additional training for security or data needs.